West Shore Recreation Commission

Forms • About WSRC
 

 

Resources for Residents
 

www.westshorerec.org
 


 

 
 
Questions and Answers:

What is the WSSD facility fee?
How was the WSSD facility fee calculated for each activity?
Why are only adult activities charged?
How were the facility fees calculated?
 

What is the WSSD facility fee?
The West Shore School District updated its Board Policy #707 – Use of School Facilities in May 2011 and established a fee schedule for the use of school facilities based on four categories.  West Shore Recreation Commission was placed in Category C.  Based on the Intergovernmental Agreement of Cooperation and the prior facility policy where West Shore Rec activities received second priority after School District activities, the Recreation Commission believes it should have been included in Category B. 

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How it was calculated by WSRC for each activity:  The total facility fee was divided it by the minimum number of participants needed to conduct the activity.  In many cases, the minimum number needed was increased in order to reduce the amount per person.  (This means more people are needed to conduct the activity).  Although dates and times for school facilities had already been requested, the session lengths were altered slightly to minimize the impact wherever possible (due to the uneven application of fees in the "multi occasion events").  WSSD Facility Fee Schedule 
 

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Why are only adult activities charged?
Only adult activities are charged a facility fee by the School District.  The fee becomes a direct cost associated with a specific activity.  West Shore Rec Commission’s member municipalities have determined that users will pay for all direct costs and a portion of the overhead costs.   
 

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How were the facility fees calculated by WSSD?
It is unclear.  Unfortunately, they are not evenly assessed.  An example:  A 45- minute Pilates class is assessed the same fee as a two-hour basketball program. As well, while a 1-night activity in a classroom costs $30, the cost of a 2-night class more than triples at $100.


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Please click on these links for more information
 

 
  Important Points to Consider

Overview of West Shore Rec - slide presentation to West Shore School District Board of Directors on 8/11/11

West Shore Rec Commission
   -  Formation and Intergovernmental Structure
   -  Funding
   -  Who We Serve
- breakdown by age, residency
 



 

 
 
IMPORTANT POINTS TO CONSIDER

·        ·         Taxpayers have funded the public facilities and merit supervised access, when not being used by the school system, for the good of the community.  The Commission was created to be the central coordinator of the community use of School District facilities.

 ·         Over the years, the amount of tax appropriation has been reduced from 100% in 1968 to approximately 30% of the overall cost of the services today.  The West Shore School District’s original share contribution of $23,000 in 1968, has decreased to zero as they do not provide any funds to West Shore Rec. However, the School District does provide West Shore Rec office space at no cost within the administrative building. 

 ·         At no time was the Commission designed to become self-supporting.  If that were to happen, the Commission would cease to be a public provider of community services and instead become a private entity.  The Commission offers public recreation services for all citizens.  Over the years, at the request of elected officials, the Commission has reduced the percentage of tax support and increased the percentage of revenue from participation fees.  In general, West Shore Recreation Commission's program fees are higher than neighboring recreation departments that receive more tax support.

 ·         The Commission already saves the municipal partners money and reduces duplication. By joining together, the breadth of services does equal far more than the sum of the parts.  The services promote physical, mental and social well-being in individuals and a sense of community.  They benefit citizens of all ages and abilities and should be available to persons of all economic levels.  The regional approach does provide the greatest “bang for the buck.”  Compared with other Commissions in Pennsylvania, West Shore Recreation Commission’s ratio of tax support to the population served is already a low amount.
 

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WHO WE SERVE    

A Wide Span of Ages (click chart to enlarge)

More Adults than Children (click chart to enlarge)

Percentage of Residents (click chart to enlarge)

By Municipality  (click chart to enlarge)

Note:  all of the above snapshots can be found in the Overview of West Shore Rec slides

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FUNDING

Current Funding Sources and Levels  (click charts to enlarge)
  

History on the creation and funding of West Shore Recreation Commission:
·         The Commission was created in 1968 by the West Shore School District and six of the municipalities located within its boundaries.  “Whereas, it is believed by all parties hereto that the citizens of their respective municipalities will be benefited by a recreation program jointly administered…”
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         The parties agreed to appropriate in their budgets a sum of money each year for the Commission’s operation “adequate to fully pay for all costs and expenses.”
·         Recreation activities were to be conducted in public facilities.  “Property, equipment, and buildings of the West Shore School District (and participating municipalities) shall be available for the use of the Board of Recreation, when there is no conflict with regular school activities (and the uses of such municipalities).

The cost of the providing public recreation services has always been shared between the partners of the agreement.  Over the years, the amount of tax appropriation has been reduced from 100% in 1968 to approximately 30% of the overall cost of the services today. The West Shore School District’s original share contribution of $23,000 in 1968, has decreased to zero as they do not provide any funds to West Shore Rec. However, the School District does provide West Shore Rec office space at no cost within the administrative building. 

Summary:  West Shore Recreation Commission has been established to provide public recreation services for taxpayers, who are willing to appropriate a portion of their School District and municipal taxes toward the service.  In addition, the school district and municipalities agreed to make public facilities and equipment available for the recreation activities, when not in use for their own purposes. Should one of the partners change the dynamic of the structure, the others will be affected.eturn to top


 

 
 
OVERVIEW OF WEST SHORE REC - slide presentation
given to West Shore School Board in August 2011

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  BENEFITS ARE MANY - here are just a few (click to enlarge)
  
  

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FORMATION
West Shore Recreation Commission is a joint venture of local government, formed in 1968 by the West Shore School District and the Boroughs of Lemoyne, Lewisberry and New Cumberland, and the Townships of Fairview, Lower Allen and Newberry. Goldsboro Borough is a current participant. 

Multi-municipal arrangements are highly regarded in the Commonwealth of Pennsylvania for their ability to produce a service that benefits residents in a greater way than if they township or borough attempted to provide the service on its own.  The arrangement:
Saves money
   One recreation director and staff are shared, rather than each municipality funding their own --- or not at all.
   Administrative tools (registration software, insurance, brochures) and program equipment are centralized and shared.

Reduces duplication
   Two entities don't compete by offering the same activity, only to receive insufficient registration.

A greater product is available
  Regionalizing allows small communities to develop recreation programs and hire staff that none could afford on their own.
  People do not totally exist within their municipal boundaries. Sharing equipment, services and facilities allows municipalities to contribute to the quality of life without trying to "do it all."  Some municipalities will offer great parks, others will offer indoor meeting space or a community swimming pool.
 

More can be read about the outstanding benefits of cooperative agreements between local governments for recreation services in the Pennsylvania DCNR booklet Multi-Municipal Cooperation for Recreation and Parks.

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www.westshorerec.org